Terms of Service
Last updated 23 August 2026.
Studio Kata is software for running a small studio or training practice. These terms describe what you can expect from it, what it expects from you, and what happens to your records if you stop paying. Plain language is the intent throughout; where a sentence has to be precise, it is precise.
1. Who these terms are between
"Studio Kata", "we", and "us" mean the Studio Kata service at studiokata.com, operated by its independent owner. "You" means the person or business with an account. Using the service means you accept these terms. If you are agreeing on behalf of a business, you confirm you are authorised to do so.
2. What the service is
Studio Kata records clients, sessions, class packages, payments received, and business expenses, and presents them back to you as schedules, balances, and summaries. It is a record-keeping tool. It is not an accountant, a bookkeeper, a tax advisor, a payment processor, or a medical record system, and nothing it displays is professional advice.
3. Payments between you and your clients
We never touch the money your clients pay you. Studio Kata takes 0% of your revenue and never processes, holds, or transmits client payments. When you record that a client paid by Venmo, Zelle, cash, or anything else, you are writing down something that already happened elsewhere.
Any payment link or prefilled handle the app produces is a convenience shortcut into your own payment app. Disputes, refunds, chargebacks, and fees for those payments are between you, your client, and that payment provider — we are not a party to them.
4. Your account
You are responsible for keeping your login credentials secure and for everything done under your account. Tell us promptly at [email protected] if you believe someone else has access. You must be at least 18 and legally able to enter a contract.
5. Trial, price, and billing
- The trial is 30 days and needs no card. Nothing is charged, and nothing auto-converts into a paid plan — you subscribe deliberately or not at all.
- The price is $29 per month, or $290 per year. A limited number of founding accounts subscribe at $19 per month and keep that rate for as long as the subscription stays active without interruption.
- Subscriptions renew automatically at the start of each period until you cancel. Card processing is handled by Stripe; we never see or store your full card number.
- You can cancel any time, from inside the app or by emailing [email protected]. Cancelling stops the next renewal and leaves the current paid period running to its end.
- Refunds: annual plans are refunded pro-rata if you cancel within the first 30 days of that annual term. Monthly plans are not refunded for a period already started, because cancelling is immediate and unconditional. If something has genuinely gone wrong, write to us — we would rather sort it out than stand behind this paragraph.
- We may change prices, but not for you retroactively: existing subscribers are given at least 30 days' notice by email before any change affects them, and can cancel first.
6. What happens when a trial or subscription ends
We do not delete your records when you stop paying, and export always works. When a trial expires or a subscription lapses, the account becomes read-only: you can still sign in, look at everything, and export it as CSV. You just cannot add or change records until you subscribe again.
Subscribing again restores full access with your data intact. There is no reactivation fee and no charge to get your own data out — ever.
If an account stays inactive and unpaid for a long period, we may eventually delete it, but not without emailing the address on the account first and giving reasonable time to export.
7. Your data and your clients' data
The records you enter remain yours. We claim no ownership of them and do not sell them, rent them, or use them to train machine-learning models.
Much of what you enter is information about other people — your clients' names, contact details, birthdays, and any notes you keep about goals, injuries, or physical limitations. You are responsible for having a lawful basis to hold that information, for telling your clients you keep it if your local law requires it, and for what you choose to write down. Please be thoughtful about health-related notes in particular.
How we handle all of it is described in our Privacy Policy, which forms part of these terms.
8. Sharing links
The app can generate links that work without a password — a client's package balance page, or a calendar subscription feed. These are secured by a long unguessable address rather than a login, because the things that consume them (a text message, a calendar app) cannot log in. Anyone who has the link can see what it shows. You control when they are created and can revoke or regenerate them at any time from inside the app.
9. Acceptable use
Don't use Studio Kata to break the law, to store data you have no right to hold, to attack or overload the service, to attempt to reach another business's records, or to resell the service as your own. We may suspend an account that does these things, and will tell you why.
10. Availability and support
We aim to keep the service running and quick, but we do not promise uninterrupted availability. Maintenance, hosting failures, and third-party outages happen. Support is by email at [email protected], answered by a person, usually within a business day.
We add and improve features regularly. If we ever need to remove something significant, we will give notice by email rather than let you discover it missing.
11. Keep your own backups
We keep backups, and your account can email you a weekly export. Neither is a substitute for your own copy. Export your data periodically — the CSV export exists for exactly this, and it is always free and always available, including on a read-only account.
12. Disclaimers
The service is provided "as is". To the fullest extent the law allows, we disclaim implied warranties of merchantability, fitness for a particular purpose, and non-infringement. We do not warrant that the service will be error-free, or that the figures it displays are correct for tax, accounting, or legal purposes — you are responsible for checking anything you rely on.
13. Limitation of liability
To the fullest extent the law allows, neither party is liable to the other for indirect, incidental, special, or consequential damages, or for lost profits, lost revenue, or lost data, even if warned such damages were possible. Our total liability arising out of or relating to the service is limited to the greater of (a) the amount you paid us in the 12 months before the event giving rise to the claim, or (b) fifty US dollars.
Nothing here excludes liability that cannot lawfully be excluded, and some jurisdictions do not allow certain limitations — in which case the limitation applies only as far as it lawfully can.
14. Indemnity
You agree to indemnify us against claims brought by third parties arising from data you entered, your use of the service in breach of these terms, or your relationship with your own clients.
15. Ending the agreement
You may stop using Studio Kata and delete your account at any time. We may terminate an account for a serious or repeated breach of these terms, or if we discontinue the service — in which case we will give at least 60 days' notice and a working export before shutting anything down.
16. Changes to these terms
We may update these terms. For material changes we will email account holders at least 30 days before they take effect, and the date at the top of this page will change. Continuing to use the service after that date means you accept the updated terms.
17. Governing law
These terms are governed by the laws of the United States and of the state in which Studio Kata's operator is established, without regard to conflict-of-laws rules. The courts of that state have jurisdiction over disputes, except that either party may bring a claim in small-claims court where it qualifies.
18. Contact
General: [email protected]
Support: [email protected]
Billing: [email protected]